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This article explains how File Versioning in Foxit DMS helps you track changes, manage document history, and restore previous versions of a file.
What is File Versioning?
Foxit DMS maintains a version history for each document, allowing you to track changes, restore previous versions, and manage the lifecycle of your files. When a new version of a file is uploaded, the previous version is preserved rather than overwritten.
How Version History Works
- Automatic Tracking: Each time a new version of the same file is uploaded, it is saved as a separate version.
- Labelling: Versions are labelled sequentially (V1, V2, V3, etc.), with the most recent version marked as Current.
- Details Displayed: Each version entry shows:
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- Version label (e.g., Current, V3)
- Upload date
- File name at the time of upload
- Cross-Format Support:A new version can be uploaded in a different file format (for example, replacing a PDF with a DOCX). Versioning continues seamlessly.
- File Naming Rules: The file keeps its original display name, but the version panel shows the actual name of each upload for reference.
Available Actions on Versions
- Upload New Version: Add a new version of the file from your device. The uploaded file becomes the Current version.
- Restore: Revert to a previous version. The restored version becomes the Current version instantly.
- Download: Download a specific version in its original format.
- Delete: Remove older versions to clean up history. (Note: The Current version cannot be deleted.)